Information to exhibitors

We are happy that you will be an exhibitor at SETT!

Below you will find practical information and marketing material for the fair.

Exhibitors shall take care of the disposal and sorting of their waste in the stand. We charge 350: – / hour for rough cleaning and 300: – / kbm for leftover sorted waste.

Enviromental stations: During entry and relocation as well as the opening hours of the fair, enviromental stations are located in the hall. At the stations, the sorting takes place in three fractions; Wood, Recycled Paper and Other.

Recycle Bin: In the exhibition halls, recycle bins are placed for smaller quantities of Paper, Other material and Bottles.

As an exhibitor, we offer you the opportunity to collect contact information by scanning visitors’ name tags with our free mobile app. If you want to use the visitor survey or have more information about the service, send an email to sett@easyfairs.com

Kistamässan
Arne Beurlings Torg 5
164 40 Kista
08-506 650 00
www.kistamassan.se

GPS:
Lat: N 59º 24´ 21.26″
Long: E 17º 57´ 24.42″

Scandic Victoria Tower is located next to the Kistamässan. Read more at Scandic Victoria Towers. If you enter the code D000037704 you will receive a 10% discount.

Just a short walk from the fair you will also find Connect Hotel Kista, enter the code “Kistamässan” when booking and you will receive a 15% discount.

See Kistamässan fire regulations here.

In cooperation with IF Skadeförsäkringar, Kistamässan has produced the most favorable and simplest insurance on the market for our exhibitors. Liability insurance covers claims for damages made against Kistamässan´s exhibitors in conjunction with trade fairs at Kistamässan´s premises as a result of personal injury or property damage as well as property damage resulting from the terms indemnifiable-personal or property damage.

This exhibition insurance covers the following:

  • Your goods are fully insured during transport to and from the fair incl. loading and unloading.
  • Your goods are fully insured at the fair including packing and un-packing.
  • All transport to and from the fair within the EU/EFTA.
  • For most damage events, deductible SEK 1.000. Otherwise, see the terms and conditions (ex. Burglary in the car)
  • Applies to fire, water and burglary. 

Find out more information and terms here: Exhibitor Insurance

First aid equipment is available in the exhibition halls and at the Service Center. The service center also has a defibrillator, fire blanket, rest room etc.

The closet is open during the opening hours of the event.

Can be received from:

Friday, April 5, 7 p.m. 07:15 to 16:00

Sunday, April 7 at. 7:00 a.m. to 6:00 p.m.

Monday, April 8, at 1 p.m. 07:00 to 22:00

Please mark the goods with the wollowing:

SETT2020/Company/Booth number

Kistamässan

Vågögatan 3

S-164 40 KISTA

Kistamässan or Workman Event is not responsible for good before, during or after the event!

Goods arriving at the fair are transported to the designated booth at a cost of 220 SEK/pallet and 310 SEK/long pallet. The same cost also applies to outgoing goods that are left in the stand. These cost are charged to the exhibiting companies afterwards.

Truck assistance is ordered by the Technical Department on site.

If you have machines or other material weighing over 1 ton, please contact Workman Event at least 1 week in advance. Help with packing of goods can be ordered contact: Workman Event, telephone: 08-41035660 or e-mail: monterservice@workman.se, but no later than 2 weeks before the event. See separate specification for complete rules on freight handling.

Exhibitors with stand-alone stands (Ö-stand with at least three free sides) are required to submit a drawing on any wall construction for approval of the Workman Event. For wall structures longer than 4 meters, the Kistamässan assembles support in the form of support brackets, extra wall modules. At the expense of the exhibitor, these grants can in some cases be replaced by e.g. security wires from ceilings, if the exhibitor so wishes. Structures higher than 2.50 meters require anchoring to roofs with safety cables. For construction and advertising messages etc. exceeding 2.50 meters there is a charge of SEK 4950. This does not apply to stand lighting. Structures higher than 2.50 meters require anchoring to roofs with safety cables. Drawings on elevation buildings must always be sent to: monterservice@workman.se at least 30 days before the fair for approval.

Moving in:

Sunday, April 19 at. 7:00 a.m. to 6:00 p.m.

Monday, April 20, at 1 p.m. 07:00 to 22:00

For machines or materials exceeding 1 tonne, truck assistance must be ordered at least 1 week in advance. During the last move-in day, the laying of walkways / painting of walkways will start.

After 17.00 this day, the corridors shall be kept clean of goods, garbage and packaging to facilitate their completion. Extra occupancy time is offered. Please contact: Tommy Ahlzén on tel. 08-410 356 80, tommy.ahlzen@workman.se

Please note that workflow only applies to previous occupancy! 10A / 230, ordered separately at extra cost.

Exhibition opening hours:

Tuesday 21 April: 07.00-18.00

Wednesday, April 22: 08.00-17.30

Thursday, April 23: 08: 00-24: 00 (from 4.30 pm moved out)

Kistamässan offers wired (LAN) and wireless (WIFI) connection to the Internet. When there is a need for stable and reliable connection, wired connection is always recommended. Kistamässan is not responsible for customers ‘and exhibitors’ own computers and / or applications.

Only network equipment provided by Kistamässan is allowed to use. Own wireless routers and networks as well as other transmitting radio equipment are thus not allowed as these can disrupt the Kistamässan network.

Kistamässan reserves the right to switch off the customer’s equipment if it in any way interferes with Kistamässan’s network. The Coffin Fair may conduct scans of the network to detect unauthorized equipment. The wired connection is ordered in advance and provides high capacity and reliability. Wireless network supports 802.11b / g / n. Keep in mind that for many simultaneous connections / users, the speed is affected. Address assignment is done via DHCP. If there is a special need for your own wireless network, Kistamässan can customize them according to a separate order in advance. For other special needs, always check with the responsible project manager at Kistamässan.

www.sl.se

Subway (Akalla – Kungsträdgården)

Get off at Kista station, about 10 min walk to Kistamässan.

Commuter train (Märsta / Upplands Väsby – Södertälje)

Get off at Helenelund station, about 5 min walk to Kistamässan.

SL Local bus (Traffic by lines: 603, 627, 155, 514, 518) Stop: Viderögatan, on Torshamnsgatan

Christina Olsson
Sales Executive, Easyfairs
+ 46 (0)8 506 650 01
christina.olsson@easyfairs.com

Helene Pratt
Head of Events, Easyfairs
+46 (0)8 506 650 21
helene.pratt@easyfairs.com

Anton Eriksson
Project coordinator , Easyfairs
+46 (0)8 506 650 41
anton.eriksson@easyfairs.com

If you would like to order catering for the stand or lunch vouchers for your stand staff, contact Mariel at KM Restauranger, conferens@kmgroup.se alt. 08 410 608 20.

Have you ordered technology and furnishings for your booth?

We collaborate with Workman Event, a company that has been running exhibitions and events since 1998.

Welcome to contact Workman for technical questions and orders. Project Manager SETT: Tommy Ahlzén, 08-410 356 80,

tommy.ahlzen@workman.se Workman Event AB, Strömögatan 5, 164 40 KISTA Office: 08-410 356 60,

www.workman.se

Order in time and save money:

Please note that Workman will charge an additional 30% for items and services if you order them no later than 10 working days before the fair is moved in.

Directly connected to the Kistamässan there are plenty of parking spaces available as well as additional places in the immediate area. You have the opportunity to buy a P-ticket for one or more days at the same time at the slot machines.

Check the drawing if your booth contains pillars.

They are marked as red dots on drawings. Dimensions: 50 × 50 cm in Hall 1 and 30 × 30 cm in Hall 2.

If so, we would like to draw your attention to the fact that pillars possibly. may be equipped with fire extinguishers and / or water pipes. Please contact the project team for specific information.

The service center opens in the morning at the same time as the exhibitors have access to the premises and is open until the event closes for the day. The relocation day is also open the first hour during the relocation.

The fair is responsible for the general cleaning. If a stand cleaning is required, this is ordered  in ServiceCenter which is associated with a cost.

We want all booths to be cleaned well in advance of the opening of the fair, but at the latest at. 8 pm the night before the fair opens. In poorly cleaned booths, Kistamässan can decide on cleaning – and it always happens at the exhibitor’s expense.

Transfer Taxi (fixed rates) tel: 020-35 00 00

Taxi Stockholm tel: 08-15 00 00

Taxi 020 tel: 020-20 20 20

Taxi Kurir tel: 08-30 00 00

To make it easier for you as an exhibitor at Kistamässan, we have gathered all information and regulations in one place:

Read more here

Thursday 16.30 – 24.00

NOTE! It is not allowed to demolish the stands before 16:30 on the last fair day.

The booth must be manned up to this point. Unless this is followed a fine of SEK 10,000 will be charged to the exhibitor. During the first 15-30 minutes after the fair closes, the premises are emptied of visitors – during that time it is not permitted for security reasons to enter empty goods into the exhibition halls. For security reasons, the goods ports are also not opened during this time. The exhibition halls must be kept free so that goods handling can start as soon as possible when all visitors have left the halls.

You print your exhibitor cards / name tags yourself before you come to the fair. More info coming! The nameplate should be worn by the staff who will work in your booth, throughout the fair as well as during moving in and out.

You will find the lounge down stairs in the conference center (E 10). The lounge is open to you throughout the day (moving in and moving out). Nice relaxation from the pennant.

Exhibitors with freestanding stands (Ö stand with at least three free sides) are required to submit a drawing on any wall construction for approval of the Workman Event.

For wall structures longer than 4 meters, the Kistamässan assembles support in the form of support brackets and extra wall modules. At the expense of the exhibitor, these grants can in some cases be replaced by e.g. security wires from ceilings, if the exhibitor so wishes.

Structures higher than 2.50 meters require anchoring to roofs with safety cables. For construction and advertising messages etc. exceeding 2.50 meters, a fee of 4950 SEK will be added. See section elevation construction.

Drawings on wall construction must always be submitted to:

monterservice@workman.se for approval.

Painting

The walls are roughly painted in white with reservation for some flaws. If you want a finer finish, we recommend that you order painting if the walls are not to be covered with any other material. Painting products with organic solvents must not be used.

To order flowers and plants, contact Bloms Blommor. Tel 08-350740 or info@blomsblommor.se

The fair is open to visitors:

Tuesday, April 21: 9 am-5pm

Wednesday, April 22: 09.00-16.30

Thursday, April 23: 9 am-16.30pm

The main entrance to Kistamässan opens at 08:00 and the exhibition itself at. 09.00 for visitors!

You who are an exhibitor have access to the exhibition hall from. 07.00 on Tuesday and from 08.00 on Wednesday and Thursday. The hall should be vacated 1 hour after the fair closes.

Exhibition opening hours:

Tuesday, April 9: 7 am-6pm

Wednesday, April 1st: 08.00-17.30

Thursday, April 11: 08-00-24.00 (from 4.30 pm moved out)